Department Publications

Departments who produce regular newsletters or magazines are able to use the Michigan Tech Magazine template to digitally display their publications on their departmental website. You can refer to the Biological Sciences Newsletters as an example. Interested departments should contact to get setup. Once your site has been set up and your CMS users given access, you can follow these instructions to add future publications.
Do not publish any of the items until everything is complete.

Setting up the Issue

  1. Within the publication folder on your site, copy the /issue-template folder.
  2. Rename this copied folder for the issue you are creating.
  3. In the /stories folder, update the folder names for the stories in your issue.
  4. Delete extra story folders that are not needed.
  5. Create a New > Publication Story in each of the story folders.
    1. Enter the story Title only.
  6. Edit the _nav.shtml file in the /stories folder.
    1. Create a bulleted list, listing each story title in the order they appear in the publication, starting with the cover story.
    2. Link each story to its corresponding index file.
  7. Edit the _nav.shtml file in the issue folder.
    1. Change the Current Stories link to go to the _nav.shtml file in the issue’s /stories folder instead of in the template’s folder.
  8. Edit the _props.pcf file in the issue folder. Check it out, go to Properties > Parameters.
    1. Update the Section Title.
    2. Update the Section Breadcrumb.
  9. Edit the index.pcf file in the issue folder.
    1. In Properties > Parameters (file must be checked out to you), update the following fields:
      1. Title
      2. Desription
      3. Keywords
      4. Breadcrumb
    2. From the Edit tab, in the Intro Content region, update the path within the URL to be this issue folder.
    3. In the Main Content region, update the path within the URL to be this issue folder.
    4. In the Right Sidebar region, update the cover image, text, and PDF link. (Note: You must create the appropriate image as a 515 Sub-Banner and upload the PDF.)
  10. Add content for each story.

Adding Story Content

The story content is added to the index.pcf file that was created in each story folder. If you copy and paste content, be sure to turn on the Paste as Text option in the toolbar. paste as text icon

  1. Edit the Parameters (check out the file, Properties > Parameters).
    1. Set the Published Date to a date around the publish date of the magazine (use the same date for all stories in an issue) and set the times of each story in order so that the earliest time is the last story in the publication and the latest time is the cover story. You could use one hour increments.
    2. Magazine Feature Extras control text that goes over the story image on the issue homepage. Choose a location for the text to appear, based on what the banner image looks like. Enter Text Caption, if desired, for a small amount of information about the story. Often, the information about the story found in the table of contents works well here.
    3. Save.
  2. Edit the MultiEdit Content.
    1. Select an Author from the dropdown list. If the author is not in UMC, choose None and enter the author information in Guest Author. You can also choose to list no author.
    2. Enter Keywords for your story.
    3. If you want a video in the banner at the top of the page, enter the video URL in the Banner Video URL field. If you use a video here, you must still insert an image in Banner Image 1 to be used on the issue homepage.
    4. Create and select up to four 1600 Feature images to appear in the banner at the top of the story in the Banner Image 1, Banner Image 2, Banner Image 3, and Banner Image 4 spaces. Be sure to include an Image Description and Caption for each image. The description is the alt text and the caption will appear when the user clicks the i icon that will be above the image.
    5. In the Sidebar Options you can do several things.
      1. Enter a YouTube video URL in Sidebar Video ID to include a video at the bottom of the right sidebar.
      2. Enter reasearcher user IDs in Associated Researcher Username to include About the Researcher sidebars for anyone who has a personnel information item in the CMS.
      3. Enter a Superior Ideas project URL in the final field to display information about the project in the sidebar.
    6. Save.
  3. Enter the introductory sentence or two in the Intro Content region.
  4. Enter the story content in the Main Content region. This can include links, images, and snippets as on a regular web page.
  5. Enter additional content in the Sidebar Content region. You should always include something in the sidebar on your story. The green button to edit the region may be lower on your screen beneath the content you have already entered.
  6. Once you have entered all of the content for your story, be sure to preview it.

Completing the Publication

  1. Once all stories have been created and reviewed, publish all story content.
  2. Publish the _nav.shtml file in the /stories folder.
  3. Preview the index.pcf file in the issue folder to make sure the story images and text look correct. This can only be seen once the stories have been published.
  4. Publish the _nav.shtml, _props.pcf, and index.pcf files in the issue folder.