Graduate School Newsblog

Author: Debra Charlesworth

Nominations open for KCP Future Faculty Fellowships

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The application deadline has been extended to June 18, 2021.

Applications are being sought for KCP Future Faculty Fellowships, a program funded by the State of Michigan.  The purpose of the King-Chávez-Parks Future Faculty Fellowship Program is to increase the pool of academically and economically disadvantaged candidates pursuing faculty teaching or administrative careers in post-secondary education.

Priority will be placed on applications submitted by 4pm on May 13, 2021, but applications will be accepted through May 31, 2021. KCP fellowships provide students up to $20,000 (MS students) or $35,000 (PhD students) to pursue their degrees.  Funds may be used to support students, including faculty and staff, pursuing degrees at Michigan Tech.  For Michigan Tech students, the Graduate School and nominating department must also contribute matching funds to help support the student.

Complete information about eligibility criteria and materials needed for an application is available on our web page. Please note that beginning this year, applications will be submitted through the MILogin Citizens Portal. Questions about eligibility or the application procedure can be directed to Dr. Debra Charlesworth.

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Nominations for the Gustave O. Arlt Award in the Humanities Open

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Nominations for the Gustave O. Arlt Award in the Humanities are due by April 15, 2021 to Debra Charlesworth in the Graduate School.  The award recognizes young scholars who have published an outstanding book in their field.  Fields eligible for nomination this year are Linguistics and Philosophy.

Eligible candidates can be alumni from Michigan Tech, or current faculty.  Michigan Tech may nominate one candidate.

See the CGS website for complete details on eligibility and materials required for a nomination.

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Check if your Dissertation, Thesis or Report is Complete

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Students can check whether their dissertation, thesis, or report submission is complete on our Michigan Tech app, the Graduate Degree Progress Checklist. Additional details about the submission process can be found online for dissertations, theses, and reports.

First, log into the Graduate Degree Progress Checklist using your Michigan Tech ID and password.

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Defense scheduling moved to MyMichiganTech

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The Graduate School is pleased to announce that final oral examinations (“defenses”) can now be scheduled on MyMichiganTech. This applies to students scheduling a defense of their dissertation, thesis, or report.  

Students will log into MyMichiganTech to complete a scheduling request, and their advisor will log into the Workflow system to review that request and make a decision. Email notifications will be sent throughout the process. A student tutorial and advisor tutorial with screenshots is available on our blog, as well as a presentation in our seminar archive. A complete overview of the process to complete a dissertation, thesis, or report is available online.

A few things to note:

  • Students who have already completed their defense or have a defense already scheduled with the Graduate School do not need to repeat this process on MyMichiganTech.
  • Faculty will need to log into the Workflow system to approve defenses. Please refer to our advisor tutorial.
  • The Graduate School will continue to accept PDF forms this semester if a student has already started that process with their advisor.
  • Please delete any PDF forms that have been saved to use later. Always go to our website for the most current information and forms.
  • This process applies to the final oral examination, and not to other examinations such as a qualifying examination or research proposal examination. 
  • Graduate programs should remove references and links to the “pre-defense form” from their website and handbooks, as this process replaces the form.

The Graduate School would like to thank our colleagues in EAS for their hard work on this project. For any questions, please contact the Graduate School.

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Dissertation, Report, and Thesis Updates for Spring 2021

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Graduate faculty, graduate students, and graduate program assistants are invited to attend a seminar that will present updates to the process to schedule a final oral examination (“defense”) effective spring 2021:

Beginning in mid-March, the process to schedule a defense will move online to MyMichiganTech. At the seminar, we will describe the process and be available to answer any questions you have. 

For those who cannot attend, a recording will be available on our seminar archive and a student tutorial and advisor tutorial with screenshots is available now on our blog. Please contact the Graduate School (gradschool@mtu.edu) with any questions.

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Nominations open for summer 2021 fellowships from The DeVlieg Foundation

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Due to the generous support of The DeVlieg Foundation, the Graduate School is happy to accept nominations for 2021 summer fellowships.

All graduate programs may nominate one eligible PhD student per program.  The recipient will  receive a stipend for summer 2021 plus tuition support (one credit or three research credits for PhD candidates).  Eligible students will meet all of the following criteria:

  1. Must be a graduate student in the field supported by the DeVlieg Foundation:
    1. Biology (2021 Summer Graduate Research Award in Biology)
  2. Must be a US citizen or permanent resident.
  3. Must be enrolled in a PhD program.
  4. Must be nominated by student’s graduate program.  Each PhD program may nominate one student.
  5. Must not be supported by another funding mechanism while supported by The DeVlieg Foundation (part-time job, fellowship, GTA, GRA, etc.).

Nominations are due no later than 4pm on February 24, 2021 to the Graduate School. Please submit as a PDF file sent to gradschool@mtu.edu.

Please see our web page for details on the application procedure and materials needed.  Each program may determine its own internal selection procedure.Please contact the Graduate School with any questions.

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Reviewing a scheduling request for a final oral examination

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Students schedule their final oral examination (“defense”) by submitting information about their dissertation, thesis, or report and defense though their Degree Progress Checklist.

When a defense request is submitted by the student, the committee will be notified of the details and the advisor will also be notified to review the request in Workflow. If the advisor is missing the appropriate roles to review the workflow, the Graduate School will be notified immediately and will initiate updating the faculty record. Banner access for advisors is described on our web page. Please contact the Graduate School if there are any technical issues.

The advisor will log into Banner Workflow and select the scheduling request to review from their worklist. It is expected that faculty will review these requests within two business days.

Advisors will review the information provided by the student.

A portion of the form to show the scheduling information submitted by the student for the defense.

After reviewing the information, select “Approve” or “Reject” at the bottom of the page.

At the bottom of the scheduling request, select “Approve” or “Reject”

Return to the top of the form and select “Complete” to save the approval decision.

At the top of the form, select “Complete” to save the approval decision.

The committee, advisor, and student will be notified of the advisor’s decision. If the decision is to approve the defense scheduling, the graduate program director and assistant will also be notified. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

If the committee does not receive the dissertation, thesis, or report with sufficient time for review prior to the defense, the advisor may request that the defense be rescheduled. Please contact the Graduate School to reschedule the defense.

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Notifying the Graduate School of a final oral examination

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A final oral examination (“defense”) is a milestone for students completing a dissertation, thesis, or report. To schedule a defense, students arrange a date, time and location for their committee to meet following the procedures in their graduate program. Once this has been determined, students must notify the Graduate School of their defense information on our Michigan Tech app, the Graduate Degree Progress Checklist.

Log into the Graduate Degree Progress Checklist.

Select the degree of interest by clicking on the arrow next to the degree in the list. If a degree is missing, please contact the Graduate School.

A screenshot of the degree progress checklist showing the list of degrees available for this student.
A screenshot of the degree progress checklist showing the list of degrees available for this student.
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Nominations open for the 2021 MAGS Distinguished Thesis Award

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Nominations are now open for the 2021 Council of Graduate Schools (CGS)/ProQuest Distinguished Dissertation Award. Please submit nominations to the Graduate School no later than 4pm, October 8. 2020, following our online instructions. This year, nominations are being accepted from dissertations in the fields of:

  1. Mathematics, Physical Sciences, and Engineering
  2. Social Sciences

Michigan Tech may nominate one student in each field. Master’s students who have completed all of their degree requirements between July 1, 2018, and June 30, 2020, are eligible. The fields of competition for 2022 will be humanities and biological and life sciences.

Nominations must be delivered to Debra Charlesworth in the Graduate School no later than 4 p.m. on October 8. 2020; e-mail nominations to gradschool@mtu.edu are preferred.  Contact Debra Charlesworth (gradschool@mtu.edu) if you have any questions about the competition.

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Submission and Formatting 101: Master the Dissertation, Thesis, and Report Process

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Students who are completing a dissertation, thesis, or report are invited to join the Graduate School to learn about the resources available to them to assist in scheduling their defense, formatting their documents, and submitting their documents.  In one afternoon, you can learn everything you need to be successful and complete your degree in a timely fashion!  Faculty and staff who assist students with submissions are also welcome to attend.  Attend the entire event, or stop in for the seminar that interests you.

  • When: Wednesday, September 9, 2020, 2 – 4pm (see detailed schedule below)
  • Who: Students completing a dissertation, thesis or report; faculty and staff who assist students with submission
  • Where: Zoom webinar; (register to attend online and receive participation instructions)

If you are unable to join us, the event will be taped and available online after the event. The previous semester’s seminars are always available online.

Information on submitting, formatting, and more can be found online for dissertations and theses or reports.

Detailed schedule

  • 2 – 3pm – Submission 101
    Learn what is required to submit your document to the Graduate School and the deadlines for the upcoming semester.  Best for students who are completing their degree this semester or next semester.
  • 3 – 4pm – Formatting 101-103: Word, Acrobat and Copyright
    • Learn how to find what you need in the Guide and use a Word template to create a perfectly formatted document the first time. 
    • Learn how to use Adobe Acrobat to check your document to ensure it meets our formatting requirements and correct it without recreating the PDF.
    • Learn how to use copyrighted materials in your document, including papers you have published as well as materials created by someone else.
  • 4pm – ?: Final questions
    Have a question that hasn’t been answered yet? We’ll be available to answer any additional questions you have.
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