Tag: checked-out content

Reports

There are several reports available in the system. When you are looking at the reports you will only see data for sites to which you have access. All reports have the option to export to a CSV file. The Reports menu can be found in the Global Navigation bar.

reports-menu

Required Actions (Broken Pages)

This report will show you a listing of all broken pages to which you have access. This is to help solve the issue of broken links within the CMS due to deleted content.

report-required-actions

From this report you can:

  • View a list of all pages that have broken internal links.
  • Filter the results by name using the Filter tool.
  • Sort the results by column.
  • Click the hyperlinked page path to preview the pages.
  • View the status of the page (checked out, checked in, or locked to another user).
  • Hover over the edit menu found in the Options column to go to the editor for the page.

Once the page has been edited, saved, and published to fix the broken link, it is removed from this report.

Checked-Out Content

This report is another way to see what content is checked out to you in addition to the Gadgets Sidebar or Dashboard Gadgets. The benefit of this view is that it is displayed like the Pages List View and you can select multiple items to be checked in at once. Checked out content includes items that are checked out to you, such as pages, assets, or files.

report-checked-out

This report includes:

  • The number of items checked out.
  • The ability to filter results by the name of the file.
  • Sorting by file type, file path and asset name, status, checked out by, or checked out date.
  • Multi-selecting checkbox or individually selecting checkboxes to check-in en masse.
  • Clicking the status icon to check in content.

Pending Approvals

Most departments will not be using the workflow (submit for approval) and, therefor, this report will not be used.

Scheduled Actions

With this report provides you can review, update, or cancel scheduled actions for pages. This can include pages scheduled to be published, scheduled to expire, or that have a scheduled reminder for the content. You will only see scheduled actions that you have set yourself.

report-schedule-actions

From the Scheduled Actions list view, you can:

  • View the number of items with associated scheduled actions.
  • Filter results by File, From/Owner, or To/Target.
  • Sort results by any available column.
  • Click the file name to preview the content.

Once you have clicked on the file to preview the content, you can cancel the reminder, remove the scheduled publish, or remove/reschedule the expiration.

Recent Saves

This report displays a list of content that has been saved over the course of the last 90 days. It includes information about the type of save that was performed. You will see saves from all users, but only for the content you can access.

report-recent-saves

From this report you can:

  • View the number of recently saved items.
  • Filter results by File and Publish Type.
  • Sort results by any available column.
  • Preview the content by clicking the linked file name.
  • Browse paginated results through the pages navigation on the bottom of the list.

When filtering or sorting the list the functionality applies to the entire list regardless of the current number of rows that are show or what page is being viewed. For example, when viewing page 5 of the results and resorting by the Date column, the view is reset to page 1 and the list starts with the most or least recent date.

Recent Publishes

This report displays a list of content that has been published over the course of the last 90 days. You will see publishes from all users, but only for the content you have access to.

report-recent-publishes

From this report you can:

  • View the number of recently published items.
  • Filter results by File, User, Publish Type, and Target.
  • Sort results by all available columns.
  • Preview the page by clicking the file path/name.

Publish Type Reference Table

Publish Type Description
Content Deleted As in permanently, from the recycle bin.
Content Expiration Shown when a file has been expired with a replace or recycle.
Content Recycled Shown when a file is sent to the recycle bin as any products are removed from the production server or publish targets. Also shown if content is restored from the recycle bin and then that is “undone.”
Content Republished When an asset is published, subscribing pages are republished.
Content Reverted Shown when a file has been reverted on staging, but not yet published.
Directory Publish Shown when content is published with the publishing of a site.
File Publish Shown when content has been published to the production server or a publish target. This can include a page, file, or asset, and includes when one or more files are selected and published, but does not include a site or CMS-wide publish. If content is published as a result of being included as an unpublished dependency, it is also shown here.
Find and Replace Publish This indicates that a find and replace has been performed and the results were published.
Scheduled Publish Content was published as the result of a scheduled publish.
Site Publish Shown when an administrator has performed a site publish.

Continue Reading


Gadgets

A gadget is a little program that provides additional functionality or streamlined access to functionality within OU Campus. Additional gadgets may be created at any time and gadget access may be limited by a user’s permissions. Some gadgets are only located on the Dashboard or on the Gadgets sidebar, while others are available in both locations.

Each individual user can choose which gadgets to show or hide on their Dashboard or Gadgets sidebar; some gadgets are context-specific, meaning that they will only appear when viewing a page or inside an editable region.

Dashboard Gadgets

The Dashboard gadgets generally have site-wide functionality or provide shortcuts to content. The system gadgets available on the Dashboard are:

  • Activity: shows content with recently performed actions such as a scheduled publish, expire, or upload.
  • Bookmarks: Bookmark frequently-used pages, reports, or other OU Campus screens for easy navigation.
  • My Checked-Out Content: shows content checked out by you and the date/time stamp when the content was checked out. Content is linked and can be clicked to for editing or approving. The light bulb icon indicates that the page is checked out and clicking it checks the page back in.
  • Inbox: provides a scrollable list of recently received messages.
  • CheckIn Gadget: check in all content you have checked out with a single click.

dashboard-image

The Configure Dashboard link can be used to choose which gadgets to display on the Dashboard.

Clicking this link brings up the Dashboard Configuration modal.

dashboard-modal

This screen shows the gadgets that are available to you and they can be filtered by name. Functionality includes:

  • Filter: Enter two or more characters to filter by gadget name.
  • Hide: To hide a gadget from view on the Dashboard, click anywhere within the green gadget box or click the checkbox to clear the selection. A gadget configured to be hidden is shown in grey.
  • Show: Click anywhere within the gadget box or the checkbox to select a gadget to show on the Dashboard. A gadget configured to be shown is shown in green.

Gadgets can be reordered on the Dashboard by clicking and dragging the grey title bar to a new “tile,” shown by a dotted line.

Gadgets Sidebar

The Gadgets sidebar is a global element that can be shown or hidden by the user. It can be shown by clicking on the Show Gadgets button that looks like a plug at the top right of the screen.

gadgets-icon

Once the Gadgets sidebar has been expanded, individual gadgets can be collapsed or expanded and you can configure which gadgets appear in the sidebar. The gadgets that are available are dependent upon your access permissions.

Some of the available gadgets include:

  • Activity: Shows content with recently performed actions such as publish, expire, or upload.
  • AssetsDrag and drop any asset into an edit view.
  • Bookmarks: Bookmark frequently-used pages, reports, or other CMS screens for easy navigation.
  • CheckIn Gadget: Check in all content you have checked out with a single click.
  • Dependency Tag Info: Search for and display information regarding dependency tags in the site.
  • Image Editor: Michigan Tech’s image editing gadget used to crop images to the sizes used in the CMS.
  • Images: Drag and drop images from any folder into editable regions or the Source Editor.
  • Link Check: Check for all broken links on a page in the CMS and send a report to any user.
  • Live URL: When a page or story is open this will display the live URL for the item, even if it is not yet published. There is also a Copy Link button.
  • My Checked-Out Content: Shows the content checked out by the current user and the date/time stamp that the content was checked out. Pages are linked and can be clicked to for editing or approving. Clicking the light bulb icons checks the page back in.
  • Notes: Allows users to make public or private notes on any page in the CMS.
  • Page Info: Displays information about the file currently being viewed or edited.
  • Page Parameters: Edit page parameters directly from the gadget without having to navigate away from the Preview or Edit view.
  • Request Help: Sends page and user information along with a custom message to cmshelp@mtu.edu.
  • Snippets: Drag and drop any snippet into an edit view.

gadgets-sidebar

To show and hide gadgets in the Gadgets sidebar, click the Choose Gadgets icon (circled in the image) to be taken to the Manage Sidebar modal.

This screen shows the gadgets that are available to you in the sidebar and they can be filtered by name. Functionality includes:

  • Filter: Enter two or more characters to filter by gadget name.
  • Hide: To hid a gadget from view on the Dashboard, click anywhere within the green gadget box or click the checkbox to clear the selection. A gadget configured to be hidden is shown in grey.
  • Show: Click anywhere within the gadget box or the checkbox to select a gadget to show on the Dashboard. A gadget configured to be shown is shown in green.

gadgets-sidebar-modal

You can relocate the gadgets on the sidebar by dragging them into a different order. Click and hold the gadget’s title bar and move it up or down in the list.

Continue Reading