Tag: new

Create New Content

To create a new page or section,

  1. From the Pages list view navigate to the folder in which you want to create the new content.
  2. Click on the green +New button at the top of the page.
  3. Select the type of item you want to create.

If you are creating a tab level folder that will not have a landing page, you should still create a New Section, not just a Folder.


Folder

Creates an empty folder that is only used for file or image organization. Do not use this to create webpages or navigation.


Alumni Profile

This item is used to create individual people that can appear on the Alumni Profiles page or in department Academies. See the Alumni Profiles post for more information.


Personnel Information

Creates a faculty/staff profile page when the person does not have a full-page listing. This must be created for each employee that will be listed. If you are including an employee who is already listed in another department, you will still create this page, but you will make a special selection in the Parameters, which is explained later. If the person will have a full page listing, you should create a new section w/personnel instead. See the Personnel Items post for more information.


Research Project

This item is used to add information or projects to academic department research project listings. This functionality must be specifically added to a website.


Section w/Personnel

Creates a new folder with the required files inside it to create a new full-page personnel information item. See the Personnel Items post for more information.


Section w/Page

Creates a new folder with the required files inside it to create a new page. You can choose whether or not to include a link to the page in the navigation.

section-page

  • Folder Name: Enter a short, descriptive name using all lowercase letters with no special characters or spaces except hyphen (-). This will become part of the page’s URL.
  • Section Title: Used in the breadcrumb.
  • Page Title: Displayed at the top of the page, in the navigation, and in the metatitle.
  • Description: This is the meta description for the page. It is text that provides a description of the content on your page and is commonly used in search engine results as a preview of what is on the page.
  • Keywords: This is the meta keywords for the page. It is comma separated words or phrases that can have limited SEO benefits.
  • Add Navigation Item: Choose whether the page should appear in the navigation or not.
  • Leave the Index Page Options as is.
  • Click the Create button to create the page. You will be brought to the edit view for the page.

Watch a video to learn how to create a new webpage.

New Section Without a Page

If you a creating a new tab-level section that will not have a page, there are a few additional steps you must take after creating the Section w/Page.

  1. Recycle the index.pcf file.
  2. Edit the _props.pcf file and clear the Section Breadcrumb field in Properties > Parameters.
  3. Update the _nav.shtml file in the folder above the new section.
    1. If you chose Yes for Add Navigation Item, find the navigation that was added and change the link to go to the _nav.shtml file of the new section instead of the index.pcf file.
    2. If you chose No for Add Navigation Item, when you add the navigation manually create the link to go to the _nav.shtml file of the new section.

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Pages List View

The Pages List View provides access to functionality relating to creating new content, uploading, and editing content. It provides a view of the pages, files, and directories that make up the site, and the additional functionality that is available for each file and directory. You can get to this area from the Content button in the global navigation bar or Content>Pages.

pages-list-view_list-view

The folders in this view are organized by site with the folder name being the site url following http://www.mtu.edu/, e.g. mtu.edu/umc/. Within each site folder the content is organized following the rest of the URL, e.g. mtu.edu/umc/services/digital/. Additional folders may be created to help with organization such as images and documents folders.

pages-list-view_breadcrumb

  • Breadcrumb: Enables you to click a link to navigate to the parent directory or any direct ancestor directory. It includes the clickable Home icon to quickly navigate to the main list of sites. Clicking a linked parent or ancestor directory displays the files and subdirectories in that directory.
  • New: The green +New button provides access to templates for creating new content.
  • Upload: The upload button provides the ability to upload files.
  • Filter: The Quick Search box will automatically filter the current list view as you start typing.
  • Tag Icon: Clicking the tag icon will allow for filtering by tags.
  • Advanced Search: Clicking this will bring up the advanced search modal for more specific searches including Content, Path, Title, Keywords, Description, Metadata, and Tags and will allow you to set the scope.

Content List

The list can be sorted by file type, file name, data/time it was last modified, and by status. Hovering over a row will reveal additional options under the Options heading. The list view includes the following columns:

  • Checkbox: For selecting multiple items on which to perform an action. Selecting the checkbox in the column header selects all files listed, even if they are paginated (more items exist in the directory than are shown on the current page). Multiple content items may also be selected individually. When selecting files individually and navigating to other pages of content, the previously selected files continue to be selected. For files check out to the current user, Publish, Copy, and/or Move to Recycle Bin are available. When files check out to others are selected, only Copy is available.
  • File Icon: This provides a visual indication of the file type; for example, media file, image file, PDF, Word document, etc.
  • Name: Shows the file name and extension, which can be clicked to enter Preview mode.
  • Status: Shows the icon indicating page status.
  • Modified: Shows the date and time of the last save.
  • Options: Additional actions and operations are available here when the file is selected via checkbox or hovered over.

Within options are the following menus, depending upon what type of item is selected:

  • Edit Menu: The Edit menu allows you to navigate to the Edit view or Source Editor for the page and edit Reminders.
  • Review Menu: The Review menu allows you to preview the page, save a version of the page, and view the Versions and Log for the page.
  • Publish Menu: The Publish menu allows you to publish items, schedule a publish, submit for approval, and expire. This menu will only be available if the item is checked out to you.
  • File Menu: The File menu allows you to perform various actions such as copying, moving, renaming, or moving a file to the Recycle Bin.

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Good File Naming Conventions

There are a number of good tips to keep in mind when you name your folders, files, and web pages. These tips will help to keep your URLs short and specific to what they involve. Good file naming will also help with search engine optimization.

  • Don’t include spaces or other punctuation in your folder or file name. If necessary, use dashes in this manner: “my-new-file.pdf”.
  • Try to keep your folder or file name short while still making sense.
  • Use key words.
  • Use lowercase.
  • Pick a filename and stick to it. Not renaming your file will keep the file indexed by any search engines.
  • Try to avoid using years, version numbers, or other naming patterns that date a file. Maintenance is reduced and user experience is sustained when you can just overwrite the old file with the new one each year and keep the filename the same. However, for archiving purposes, different filenames may be important (e.g., FY09). To ensure that your new filename updates properly, please let the CMS team in University Marketing and Communications know when you change a filename.

You may only work in one operating system, however your web files will be viewed by numerous systems. Therefore, it becomes essential that you play it safe and avoid common illegal directory and filename characters. Some are illegal because a specific operating system doesn’t support them, others because they are used as variables or reserved characters. Naming conventions are important in web addresses (folder names) as well as for binary files.

Do not use any of these common illegal characters.

  • # pound
  • < left angle bracket
  • % percent
  • > right angle bracket
  • & ampersand
  • * asterisk
  • { left bracket
  • ? question mark
  • } right bracket
  • / forward slash
  • back slash
  • + plus sign
  • : colon
  • = equal sign
  • “ double quotes
  • | pipe
  • ‘ single quotes
  • ` backtick
  • ! exclamation point
  • @ at sign
  • $ dollar sign
  • and blank spaces

Also, keep these rules in mind:

  • Don’t start or end your filename with a space, period, hyphen, or underline.
  • Keep your filenames under 31 characters.
  • Most operating systems are case sensitive.
  • Non-ASCII characters need to be escaped.
  • Separate words with dashes (not underscores).
  • Keep the overall filename length reasonably short.
  • Selecting Great URLs

Example:

Bad filenames Translates to
F&A Costs.html F&amp;A%20Costs.html
my PDF file#name.pdf my%20PDF%20file%23name.pdf
Good filenames
fa-costs-index.html
my-pdf-file-name.pdf


Note: This list is not exhaustive. It is meant to help you avoid common errors in filenames.

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