Tag: MyMichiganTech

Degree completion timeline on MyMichiganTech

Graduate students can now see a personalized list of items they need to complete for each graduate degree on MyMichiganTech. A full description of items needed to complete each degree along with details about when, how, and why to complete them is found on the Graduate School’s web site.

Students can access their personalized list by:

  1. Logging into MyMichiganTech using their Michigan Tech ID and password
    • For example, if your email is blizzard@mtu.edu, you would log in with “blizzard” as your ID along with the same password used to check email
  2. Clicking on the “Current Students” link in the menu bar across the top of the page
    • The “Student Checklist” box in the left column will show items that are due now or recently completed
    • More help on accessing MyMichiganTech is found in our previous tutorial

For detailed information about the degrees you are seeking, look for the “Degree Completion Timeline” section in the center “My Status” column:

  • The question mark icon will display a pop-up window with helpful information and links
  • If links to any of the forms aren’t working, the helpful link will direct you to technical information
  • Click on the “your degree completion timeline” link to display a new window described in the screenshots below
  • The “timeline details” link will take you to more information on the Graduate School’s web site


Check if your Dissertation, Thesis or Report is Complete

Students can check whether their dissertation, thesis, or report submission is complete on MyMichiganTech.  Additional details about the submission process can be found online for dissertations, theses, and reports.

First, log into MyMichiganTech using your Michigan Tech ID and password and click on the “Current Students” tab.

  • For example, if your email is blizzard@mtu.edu, you would log in with “blizzard” as your ID along with the same password used to check email
  • More help on accessing MyMichiganTech is found in our previous tutorial

In the center column, labeled “My Status,” find the Degree Completion Timeline section.  Click on the hyperlink “your degree completion timeline” – boxed in red below.


Defense scheduling moved to MyMichiganTech

The Graduate School is pleased to announce that final oral examinations (“defenses”) can now be scheduled on MyMichiganTech. This applies to students scheduling a defense of their dissertation, thesis, or report.  

Students will log into MyMichiganTech to complete a scheduling request, and their advisor will log into the Workflow system to review that request and make a decision. Email notifications will be sent throughout the process. A student tutorial and advisor tutorial with screenshots is available on our blog, as well as a presentation in our seminar archive. A complete overview of the process to complete a dissertation, thesis, or report is available online.

A few things to note:

  • Students who have already completed their defense or have a defense already scheduled with the Graduate School do not need to repeat this process on MyMichiganTech.
  • Faculty will need to log into the Workflow system to approve defenses. Please refer to our advisor tutorial.
  • The Graduate School will continue to accept PDF forms this semester if a student has already started that process with their advisor.
  • Please delete any PDF forms that have been saved to use later. Always go to our website for the most current information and forms.
  • This process applies to the final oral examination, and not to other examinations such as a qualifying examination or research proposal examination. 
  • Graduate programs should remove references and links to the “pre-defense form” from their website and handbooks, as this process replaces the form.

The Graduate School would like to thank our colleagues in EAS for their hard work on this project. For any questions, please contact the Graduate School.


Dissertation, Report, and Thesis Updates for Spring 2021

Graduate faculty, graduate students, and graduate program assistants are invited to attend a seminar that will present updates to the process to schedule a final oral examination (“defense”) effective spring 2021:

Beginning in mid-March, the process to schedule a defense will move online to MyMichiganTech. At the seminar, we will describe the process and be available to answer any questions you have. 

For those who cannot attend, a recording will be available on our seminar archive and a student tutorial and advisor tutorial with screenshots is available now on our blog. Please contact the Graduate School (gradschool@mtu.edu) with any questions.


Reviewing a scheduling request for a final oral examination

Effective spring 2021, students will schedule their final oral examination (“defense”) by submitting information about their dissertation, thesis, or report and defense to MyMichiganTech.

When a defense request is submitted by the student, the committee will be notified of the details and the advisor will also be notified to review the request in Workflow. If the advisor is missing the appropriate roles to review the workflow, the Graduate School will be notified immediately and will initiate updating the faculty record. Banner access for advisors is described on our web page. Please contact the Graduate School if there are any technical issues.

The advisor will log into Banner Workflow and select the scheduling request to review from their worklist. It is expected that faculty will review these requests within two business days.

Advisors will review the information provided by the student.

A portion of the form to show the scheduling information submitted by the student for the defense.

After reviewing the information, select “Approve” or “Reject” at the bottom of the page.

At the bottom of the scheduling request, select “Approve” or “Reject”

Return to the top of the form and select “Complete” to save the approval decision.

At the top of the form, select “Complete” to save the approval decision.

The committee, advisor, and student will be notified of the advisor’s decision. If the decision is to approve the defense scheduling, the graduate program director and assistant will also be notified. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

If the committee does not receive the dissertation, thesis, or report with sufficient time for review prior to the defense, the advisor may request that the defense be rescheduled. Please contact the Graduate School to reschedule the defense.


Scheduling a final oral examination

A final oral examination (“defense”) is a milestone for students completing a dissertation, thesis, or report. To schedule a defense, students must log into MyMichiganTech and navigate to the Current Students tab.

In the “Dissertation, Thesis, or Report” area in the center column, students will see a link to schedule their final oral examination. If this section is blank, please contact the Graduate School for assistance.

A link to schedule a final oral examination is on the Dissertation, Thesis, or Report status area.

Please review the information at the top of the form. If there are any errors, please contact the Graduate School for assistance. Screenshots are very helpful.

Please complete the form with the following information:

  • The title of the dissertation, thesis, or report (55 characters per line; 4 lines maximum)
  • The date of the defense (must be at least two weeks into the future)
  • Start time of the defense
  • Building (select “Virtual defense – online only” if there isn’t a physical location)
  • Room (only required if there is a physical location)
  • URL for virtual attendance
    • Required for virtual defenses, optional for physical defenses
    • Passwords are not allowed as defenses must be public
    • Waiting rooms are recommended (Zoom waiting room support)

Click “Submit” when you have completed entering the information. A confirmation page will appear.

Confirmation page once a final oral examination scheduling request has been submitted.

The student, committee, and advisor will receive a confirmation email with the information provided by the student. The student should ensure that the required items listed in the email have been completed. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually.

The advisor will receive an email from the Graduate School and can approve or reject the request online. All committee members with a Michigan Tech email address and the student will be notified of the decision. Committee members who are not Michigan Tech employees may not be notified; please confirm details with them individually. If the defense request is approved, the graduate program director and assistant will also be notified.


Updating Your Expected Graduation Term

Did you know that MyMichiganTech now allows you to update your expected Graduation Term with the Graduate School? It’s quick and easy to do, and by doing so your MyMichiganTech checklist will more accurately reflect what you need to do this semester.

Login to MyMichiganTech and Access the Current Students Tab

The first step to completing this task is to login to MyMichiganTech and navigate to the Current Students page. If you’re having trouble doing this, or you are new to MyMichiganTech, you may find our blog post on navigating MyMichiganTech helpful. This post can be found here.

Login page for MyMichiganTech.
Login page for MyMichiganTech.


Using the Report on Final Oral Examination Form

Welcome back to the Graduate School blog. Our quest to reduce student errors on forms continues! This post is for students enrolled in a research degree: PhD, MS(Thesis and Report Options), and MFor.

Where Do I Find The Form?

The Report on Final Oral Examination Form can be found on our Forms and Deadlines page under “Forms” and then “Current Students”, by following this link or on your MyMichiganTech page. Please note that the Report on Final Oral Examination Form, like all of our forms, is dynamic. As a dynamic form, it will only work in Adobe Acrobat or Reader.  If the hyperlink above doesn’t open the PDF as expected, we recommend right clicking on the link, selecting “Save link as…” (or similar option in your browser) and saving the file.  After you have saved the file, open Adobe Acrobat or Reader and open the saved form.

Now that you know where to find this form and how open it, let’s talk about filling it out.

Providing Personal Information

To begin you will need to fill in your personal information. This includes your name and M Number. If you do not know your M number, you can always find it on MyMichiganTech.

Name_MNumber
Providing your Last Name, First Name, and M Number allows us to keep accurate records of your progress towards your degree.


Introducing MyMichiganTech

MyMichiganTech is a personalized website that will allow students to quickly and easily see their current student status. You will also be able to get direct access to Gmail, Canvas, banweb and more from MyMichiganTech – think of this as the first place to go every morning! The Graduate School is pleased to introduce it to you and looks forward to receiving your feedback on how we can improve it in the future.

Navigate to MyMichiganTech.mtu.edu and log in with your Username and ISO Password (just like Canvas, e-mail, or any other campus service)

Picture of MMT log in
The login screen for MyMichiganTech

The homepage has news, events, and weather. Click on the “Current Students” tab (outlined in a red box below) to show information about your current status. Depending on the services you use at the University, such as financial aid, or campus housing, different options will appear.

MyMichiganTech welcome screen.
MyMichiganTech welcome screen.