Tag: publish

Schedule a Publish

You can publish content at a later date using the Scheduled Publish tool. A scheduled publish can only be canceled or modified by the user who set the schedule. Scheduled Publish can be reached from the Schedule Publish tab inside the Publish window, by selecting Schedule from the Publish menu in the Pages List View, or by selecting Schedule from the dropdown menu of the green Publish button in the Page Actions Toolbar.

publish-settings

  • Date: The date you want the page to publish on. Click in the date field or on the calendar icon for a date picker or enter the date in the field manually.
  • Time: The time at which the scheduled publish will take place. Click in the time field or on the clock icon for a time picker and click the arrows to set the hour, minute, and AM or PM or enter the time in the field manually.
  • Repeat Every: Allows you to repeat the publish by specific amounts of time using the text field and dropdown selector.
  • Subject: Enter the subject to appear in an optional email when the publish takes place.
  • Message: Enter the message to appear in an optional email when the publish takes place.
  • Send Copy to Email: If selected, you will receive an email to your Michigan Tech account using the set subject and message in addition to the internal OU Campus notification.
  • Click the blue Schedule button to set it.

Once a publish has been scheduled the status icon of the content will change in the Pages List View. A green calendar icon indicates that the page is check out to you because you have scheduled the publish. Other users’ scheduled publishes will appear as red calendar icons.

schedule-publish-icons

To remove a scheduled publish

  • Click the green calendar icon for that row in the Pages List View, then click the red Remove button.
  • Click the red Remove Scheduled Publish button from the Page Actions toolbar when you have the page open, then click the red Remove button.

The page will now be checked out to you and can be immediately published or checked in.

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Publish

Pages and other content within OU Campus are located on a staging server. They must be published to be viewable on a live website. Images are automatically published during creation with the image editor and do not need to be manually published. You can only publish pages to which you have access. Some departments may be set up with an approval process in which another user must approve the file before it publishes.

Publishing can be done in a few ways.

  • If you have a page open, click the green Publish button in the Page Actions toolbar.
  • From the Pages List View, hover over the row of the item you want to publish and select Publish from the Publish menu.
  • Multiple items can be published at once by selecting each item’s checkbox in the Pages List View and selecting Publish in the table header. You should not select and publish an item that is checked out by another user.

You also have the ability to schedule a publish and content can be removed by scheduling it to expire or recycling it.

Final Check

Final Check gives you the capability to perform a series of quality assurance tests on a page before publishing. These include spell checking, link checking, and accessibility compliance. Click Run All to run all checks, or click any of the individual checks to selectively run them. You should run all three checks on pages and the spelling and broken links checks on _nav.shtml and _props.pcf files.

publish window

Once the checks have completed, click the Show Results links below each check to view the results. Return to the content to make corrections prior to publishing the page.

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