Tag: upload

Files

You can upload files to the CMS in order to link to them on a webpage. Types of files you can upload include audio, video, PDFs, Microsoft Office files, and more. These files have a size limit of 1GB each. After uploading, you must publish the file.

Upload

There are two ways you can upload a file.

Pages List View

From the Pages List View navigate to the folder in which you want the file to reside. You can simply drag a file from your computer to the screen. Look for the green highlight at the top of the screen and release the mouse button. Your file must meet naming requirements for this to work. The file must include only lowercase letters, numbers, no spaces, and no special characters except hyphen (-).

You can also click the Upload button at the top of the screen.

upload

  1. Type: Choose Upload Files
  2. Click the green +Add or drag your file from your computer to this window (skip the next step if you drag and drop).
  3. Select the file from your computer.
  4. If the filename does not meet the requirements of only lowercase letters, numbers, no spaces, and no special characters except hyphen (-) it will appear in red. Hover over it and select Rename to change the name it will have in the CMS. Be sure to keep the .pdf or other file extension in the filename. Once you type the new name, click outside the text box. DO NOT press enter.
    Screen Shot 2017-03-10 at 4.09.55 PM
  5. You can add multiple files at one time.
  6. When all files are added click the Start Upload button.
  7. Publish all of the files you uploaded.

Watch a video to see the process for uploading a file from the Pages List View.

Within an Editable Region

While you are editing content in an editable region you can upload files.

  1. Highlight the text that will be linked to the file.
  2. Click the Insert/Edit Media button for a video or the Insert/Edit Link icon for other file types.
  3. Click on the file icon next to the URL field.
  4. Select the location where you want the file to be saved on the left.
  5. Click the Upload button at the top of the window and continue as you would with the Pages list view method.
  6. You must return to the Pages List View to publish the files you uploaded.

Watch a video to see the process for uploading a file within an Editable Region.

Replacing a File

To replace an existing file with a new version, use the Pages List View method. When the new file is added to the list of files to be uploaded, be sure it is named the same as the existing file. If it is not, hover over it and select Rename. Type in the correct name. Select the Overwrite Existing checkbox to replace the file and click Start Upload. This will maintain all the existing CMS links to the file.

Watch a video to see the process for replacing an existing file.

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Pages List View

The Pages List View provides access to functionality relating to creating new content, uploading, and editing content. It provides a view of the pages, files, and directories that make up the site, and the additional functionality that is available for each file and directory. You can get to this area from the Content button in the global navigation bar or Content>Pages.

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The folders in this view are organized by site with the folder name being the site url following http://www.mtu.edu/, e.g. mtu.edu/umc/. Within each site folder the content is organized following the rest of the URL, e.g. mtu.edu/umc/services/digital/. Additional folders may be created to help with organization such as images and documents folders.

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  • Breadcrumb: Enables you to click a link to navigate to the parent directory or any direct ancestor directory. It includes the clickable Home icon to quickly navigate to the main list of sites. Clicking a linked parent or ancestor directory displays the files and subdirectories in that directory.
  • New: The green +New button provides access to templates for creating new content.
  • Upload: The upload button provides the ability to upload files.
  • Filter: The Quick Search box will automatically filter the current list view as you start typing.
  • Tag Icon: Clicking the tag icon will allow for filtering by tags.
  • Advanced Search: Clicking this will bring up the advanced search modal for more specific searches including Content, Path, Title, Keywords, Description, Metadata, and Tags and will allow you to set the scope.

Content List

The list can be sorted by file type, file name, data/time it was last modified, and by status. Hovering over a row will reveal additional options under the Options heading. The list view includes the following columns:

  • Checkbox: For selecting multiple items on which to perform an action. Selecting the checkbox in the column header selects all files listed, even if they are paginated (more items exist in the directory than are shown on the current page). Multiple content items may also be selected individually. When selecting files individually and navigating to other pages of content, the previously selected files continue to be selected. For files check out to the current user, Publish, Copy, and/or Move to Recycle Bin are available. When files check out to others are selected, only Copy is available.
  • File Icon: This provides a visual indication of the file type; for example, media file, image file, PDF, Word document, etc.
  • Name: Shows the file name and extension, which can be clicked to enter Preview mode.
  • Status: Shows the icon indicating page status.
  • Modified: Shows the date and time of the last save.
  • Options: Additional actions and operations are available here when the file is selected via checkbox or hovered over.

Within options are the following menus, depending upon what type of item is selected:

  • Edit Menu: The Edit menu allows you to navigate to the Edit view or Source Editor for the page and edit Reminders.
  • Review Menu: The Review menu allows you to preview the page, save a version of the page, and view the Versions and Log for the page.
  • Publish Menu: The Publish menu allows you to publish items, schedule a publish, submit for approval, and expire. This menu will only be available if the item is checked out to you.
  • File Menu: The File menu allows you to perform various actions such as copying, moving, renaming, or moving a file to the Recycle Bin.

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