Tag: replace

CMS Content Search

Content managers may occasionally want to search for specific phrases within the content of their CMS website. To search your site for a specific phrase, follow these steps.

  1. Log into the CMS and select the search icon in the main toolbar
    Search icon
  2. Click on the Advanced dropdown menu
    Advanced menu
  3. Open the Type dropdown menu
    Type menu
  4. Select only the text-based files and/or assets options
    Type selection options
  5. Enter your search phrase in the Contains the Words textbox
    Search text field
  6. If you chose only the text-based files option, you can select a specific Location (folder) in the CMS to search within.
    Location selector
  7. Click the blue Apply button in the bottom right corner to see results.
    Results example
  8. To edit content, click on the blue Title link as outlined in the above example.

Expire

You can schedule a page to expire at a specific date and time. The available options depend on the file type and your access permissions. Expire options can be reached from the Pages List View by hovering over the item and selecting Expire under the Publish dropdown or from the dropdown arrow next to the green Publish button when you have the page open.

There are different options for expiring content, Replace or Recycle. For each option you have the ability to send a notification to yourself or a group of users. It will be sent with the CMS and you can select the Send Copy to Email checkbox to also send a notification to the user’s Michigan Tech email. You will select the To from the dropdown, enter a Subject, and enter a Message.

Before removing any page you should first check its dependencies.

Check Dependencies

Before recycling or deleting content, you should always check to see what other pages or files are linking to that content. You can do this with the Dependency Tag Info sidebar gadget.

  1. Go to your main folder.
  2. Open the sidebar gadgets using the plug icon in the upper right corner. gadgets-icon
  3. Open the Dependency Tag Info gadget.
  4. Type the path of your file, without the first site folder, in the search box. For example, if you wanted to check on https://www.mtu.edu/umc/services/digital/, you would enter /services/digital/index.pcf.
  5. Click the search icon.
  6. Information about the item will show up below the search box.

Subscribers are any other files in the CMS that are linking to the file you searched. Be sure to update those links or contact the other department to let them know the page is being removed

Replace

Selecting this option will schedule to replace the file with the contents of another.

replace

  • Date: The date you want the page to expire on. Click in the date field or on the calendar icon for a date picker or enter the date in the field manually.
  • Time: The time at which the expiration will take place. Click in the time field or on the clock icon for a time picker and click the arrows to set the hour, minute, and AM or PM or enter the time in the field manually.
  • Replace With: Click the page icon next to the field to select the replacement file in the CMS.
  • Notification: Information for the notification.
  • Click the blue Schedule button when you are done.

Recycle

Selecting this option will schedule the file to be removed from the site and put it in the Recycle Bin, which can be restored if needed.

recycle

  • Date: The date you want the page to expire on. Click in the date field or on the calendar icon for a date picker or enter the date in the field manually.
  • Time: The time at which the expiration will take place. Click in the time field or on the clock icon for a time picker and click the arrows to set the hour, minute, and AM or PM or enter the time in the field manually.
  • Notification: Information for the notification.
  • Click the blue Schedule button when you are done.

Files

You can upload files to the CMS in order to link to them on a webpage. Types of files you can upload include audio, video, PDFs, Microsoft Office files, and more. These files have a size limit of 1GB each. After uploading, you must publish the file.

Upload

There are two ways you can upload a file.

Pages List View

From the Pages List View navigate to the folder in which you want the file to reside. You can simply drag a file from your computer to the screen. Look for the green highlight at the top of the screen and release the mouse button. Your file must meet naming requirements for this to work. The file must include only lowercase letters, numbers, no spaces, and no special characters except hyphen (-).

You can also click the Upload button at the top of the screen.

upload

  1. Type: Choose Upload Files
  2. Click the green +Add or drag your file from your computer to this window (skip the next step if you drag and drop).
  3. Select the file from your computer.
  4. If the filename does not meet the requirements of only lowercase letters, numbers, no spaces, and no special characters except hyphen (-) it will appear in red. Hover over it and select Rename to change the name it will have in the CMS. Be sure to keep the .pdf or other file extension in the filename. Once you type the new name, click outside the text box. DO NOT press enter.
    Screen Shot 2017-03-10 at 4.09.55 PM
  5. You can add multiple files at one time.
  6. When all files are added click the Start Upload button.
  7. Publish all of the files you uploaded.

Watch a video to see the process for uploading a file from the Pages List View.

Within an Editable Region

While you are editing content in an editable region you can upload files.

  1. Highlight the text that will be linked to the file.
  2. Click the Insert/Edit Media button for a video or the Insert/Edit Link icon for other file types.
  3. Click on the file icon next to the URL field.
  4. Select the location where you want the file to be saved on the left.
  5. Click the Upload button at the top of the window and continue as you would with the Pages list view method.
  6. You must return to the Pages List View to publish the files you uploaded.

Watch a video to see the process for uploading a file within an Editable Region.

Replacing a File

To replace an existing file with a new version, use the Pages List View method. When the new file is added to the list of files to be uploaded, be sure it is named the same as the existing file. If it is not, hover over it and select Rename. Type in the correct name. Select the Overwrite Existing checkbox to replace the file and click Start Upload. This will maintain all the existing CMS links to the file.

Watch a video to see the process for replacing an existing file.


Images

Images are created in the CMS using a gadget. You can crop specific sizes using the gadget, insert the cropped images in pages, and replace existing images. The image editor will automatically publish the images.

Create New: Uploading and Cropping

You will use the Image Editor gadget to upload and crop your images to the appropriate size(s). It’s located in the Gadget Sidebar. Open it by clicking the plug icon gadgets-icon  in the upper right corner of the screen.

You must have a page open to see the Image Editor option in the Gadget Sidebar. Whatever page you have open will determine the folder location for the images folder that the Image Editor will create.

Scroll up or down in the Image Editor gadget to see all the field options.

Image Editor gadget.

  1. Open the page where you intend to insert an image.
  2. Open the Image Editor gadget in the sidebar.
  3. Click the Upload Image button to select an image file from your computer. The file must be a .jpg or .png.
  4. Once your image is selected, you can change the image filename by typing in the Image Filename field.
    1. The title will be the name of the file from your computer with any capital letters made lowercase and spaces or other characters changed to hyphens.
    2. When the gadget saves your cropped images the image type name will be added to the end of your Title.
  5. Check one or more boxes for the image size(s) you want to create. You can also select All to crop all image sizes.
  6. Click the blue Begin Cropping button
  7. A new window will open to allow you to crop each image size you selected. Move and resize the crop box as needed. For all types except Vertical you will not be able to change the aspect ratio.
    1. The image size currently being cropped will be displayed at the top of the page.
    2. For the Vertical type click the Select Whole Image button to select the entire image.
    3. The Preview at the bottom of the window will show you what the final image will look like, to scale.
      Example of a Banner crop screen in the image editor.
  8. Click the Previous button to go back one screen, click the Next button to go to the next screen, or click the Exit button to leave this window without saving.
  9. The final screen you will reach when clicking Next will be the confirmation screen. Preview all sizes of your images. Click Previous to go back and recrop images, Exit to leave the window without saving, or Confirm to save your changes and create the images.

Edit Existing Image

If you need to edit an existing image that was created using the Image Editor gadget, you can follow the same instructions, except choose the Existing Image button instead of Upload Image in step 2. This will let you choose an original image from within the CMS. Once selected, you will be able to continue with cropping.

Insert Image

Once your images have been created you can use the Insert/Edit Image icon from the toolbar to place the picture.

insert-image-window

  1. Click the Insert/Edit Image icon in the toolbar. insert-image
  2. Click the file chooser icon.
  3. Navigate to and choose the correct sized photo that you cropped.
  4. Enter a description for the image. This is the alt text used by screen readers and other assistive technology.
  5. Click the blue OK button.

Replace Existing Image

You can change an existing image and its crops to a new image and have it automatically update across all pages where it is used.

  1. Open the page in the folder that has the images folder where the image you want to replace is stored.
  2. Follow the instructions for creating a new image, making sure that the file on your computer is named the same as the original image that you are replacing (without the -orig part).
    1. If the filename is different, change the filename in the Image Editor to match after you select it.
    2. Make sure you select at least the same crop sizes that already existed.
  3. Publish the page(s) that the images are on.
Image Options
Image Type Name Dimensions Suggested Use
Banner 450, 800, 1024, 1200, 1600, 2400
(px width)1200 x 540 aspect ratio
  • Page Banner Image
  • Gift Box Snippet
  • Image w/Caption Snippet
  • Image Gallery Snippet Gallery Option
  • Image Gallery Snippet Thumbnail Option
  • Pop-Up Image Snippet
Card 400, 800, 1200
(px width)1200 x 800 aspect ratio
  • Card Snippet
  • Gift Box Snippet
  • Image w/Caption Snippet
  • Image Gallery Snippet Gallery Option
  • Image Gallery Snippet Thumbnail Option
Personnel 170 x 230, 340 x 460
(px width x height)
  • Personnel Item
  • Profile Snippet
Square 170, 250, 500
(px width and height)
  • Image Gallery Snippet Thumbnail Option
  • List Spread Tout Snippet
  • Named Testimonial Snippet
  • Profile Snippet
Vertical 400, 800, 1200
(px width)Adjustable height
  • Image w/Caption Snippet
  • Image Gallery Snippet Gallery Option
  • Image Gallery Snippet Thumbnail Option

Learn more about using a banner image on a page with MultiEdit Content.