Tag: reports

Reports

There are several reports available in the system. When you are looking at the reports you will only see data for sites to which you have access. All reports have the option to export to a CSV file. The Reports menu can be found in the Global Navigation bar.

reports-menu

Required Actions (Broken Pages)

This report will show you a listing of all broken pages to which you have access. This is to help solve the issue of broken links within the CMS due to deleted content.

report-required-actions

From this report you can:

  • View a list of all pages that have broken internal links.
  • Filter the results by name using the Filter tool.
  • Sort the results by column.
  • Click the hyperlinked page path to preview the pages.
  • View the status of the page (checked out, checked in, or locked to another user).
  • Hover over the edit menu found in the Options column to go to the editor for the page.

Once the page has been edited, saved, and published to fix the broken link, it is removed from this report.

Checked-Out Content

This report is another way to see what content is checked out to you in addition to the Gadgets Sidebar or Dashboard Gadgets. The benefit of this view is that it is displayed like the Pages List View and you can select multiple items to be checked in at once. Checked out content includes items that are checked out to you, such as pages, assets, or files.

report-checked-out

This report includes:

  • The number of items checked out.
  • The ability to filter results by the name of the file.
  • Sorting by file type, file path and asset name, status, checked out by, or checked out date.
  • Multi-selecting checkbox or individually selecting checkboxes to check-in en masse.
  • Clicking the status icon to check in content.

Pending Approvals

Most departments will not be using the workflow (submit for approval) and, therefor, this report will not be used.

Scheduled Actions

With this report provides you can review, update, or cancel scheduled actions for pages. This can include pages scheduled to be published, scheduled to expire, or that have a scheduled reminder for the content. You will only see scheduled actions that you have set yourself.

report-schedule-actions

From the Scheduled Actions list view, you can:

  • View the number of items with associated scheduled actions.
  • Filter results by File, From/Owner, or To/Target.
  • Sort results by any available column.
  • Click the file name to preview the content.

Once you have clicked on the file to preview the content, you can cancel the reminder, remove the scheduled publish, or remove/reschedule the expiration.

Recent Saves

This report displays a list of content that has been saved over the course of the last 90 days. It includes information about the type of save that was performed. You will see saves from all users, but only for the content you can access.

report-recent-saves

From this report you can:

  • View the number of recently saved items.
  • Filter results by File and Publish Type.
  • Sort results by any available column.
  • Preview the content by clicking the linked file name.
  • Browse paginated results through the pages navigation on the bottom of the list.

When filtering or sorting the list the functionality applies to the entire list regardless of the current number of rows that are show or what page is being viewed. For example, when viewing page 5 of the results and resorting by the Date column, the view is reset to page 1 and the list starts with the most or least recent date.

Recent Publishes

This report displays a list of content that has been published over the course of the last 90 days. You will see publishes from all users, but only for the content you have access to.

report-recent-publishes

From this report you can:

  • View the number of recently published items.
  • Filter results by File, User, Publish Type, and Target.
  • Sort results by all available columns.
  • Preview the page by clicking the file path/name.

Publish Type Reference Table

Publish Type Description
Content Deleted As in permanently, from the recycle bin.
Content Expiration Shown when a file has been expired with a replace or recycle.
Content Recycled Shown when a file is sent to the recycle bin as any products are removed from the production server or publish targets. Also shown if content is restored from the recycle bin and then that is “undone.”
Content Republished When an asset is published, subscribing pages are republished.
Content Reverted Shown when a file has been reverted on staging, but not yet published.
Directory Publish Shown when content is published with the publishing of a site.
File Publish Shown when content has been published to the production server or a publish target. This can include a page, file, or asset, and includes when one or more files are selected and published, but does not include a site or CMS-wide publish. If content is published as a result of being included as an unpublished dependency, it is also shown here.
Find and Replace Publish This indicates that a find and replace has been performed and the results were published.
Scheduled Publish Content was published as the result of a scheduled publish.
Site Publish Shown when an administrator has performed a site publish.

Global Navigation Bar

The global navigation bar, found at the top of the screen, is the primary way that you will navigate through OU Campus.

  • Dashboard: Includes access to your workflow, inbox, and Dashboard gadgets. The Dashboard is the default location when you are not logging in via a DirectEdit link on a page.
  • Content: The Content menu includes access to the main area for editing pages and assets. It consists of several items, depending on your permission level.
  • Reports: Provides access to administrative-level reporting and content management functionality based on your permissions level.
  • Add-Ons: Provides access to additional applications for access through the OU Campus interface. Access to add-ons may be limited by your permissions.
  • User Avatar and User Name: The menu provides access to your settings.
  • Help: Help menu items include access to the Webmaster’s Blog, OU Campus Support Site, and other OU Campus webpages.

Dashboard

The Dashboard includes access to your workflow and inbox, and the configurable content area can contain various Dashboard gadgets such as

  • My Checked-Out Content (pages checked out to the user)
  • Activity (an activity feed for the site)
  • Inbox
  • Site Analytics
  • Workflow

dashboard-menu

Content

The Content menu is the gateway to the most frequently-used section of OU Campus, as it includes the capability to create and edit content. It can consist of several items, depending on authority level. These include:

  • Pages
  • Assets
  • Recycle Bin

content-menu

Reports

The Reports menu includes reports about content and content status, such as the number of checked out pages currently in the site. Reporting capabilities for OU Campus include information on pages, assets, changes made within a specific date range, dependency tag and subscribers, users, broken links, checked out content, and several other reports and additional fields specific to the report type. For some reports you may only see data on pages to which you have access, others you may see data for all CMS sites.

reports-menu

Add-Ons

The Add-Ons menu allows custom or third-party applications to be accessed within the OU Campus interface. We currently do not have any.

User Avatar and User Name

The top right of every screen shows your name and avatar. By hovering over your name, you can access the menu to change your personal settings or log out.

Help

The Help menu includes several links to additional support resources, including links to the Webmaster’s Blog, OU Campus Support site, OmniUpdate Community Network (OCN), New Features and Feedback Forum, and version release notes. Please remember that the documentation from OU Campus is not specific to Michigan Tech and may include features we do not use or not include specific details on how we use the system.