File Status

OU Campus has status indicators that help make clear why a page is not available for editing as well as who has checked out a page, scheduled an action, or if the page is in the process of a workflow. These icons are shown on many of the screens that display content lists, most notably the File Navigation sidebar, Pages list view, and the My Checked-Out Content gadget.

Checked Out/In

The checked out/in icon, represented by a light bulb, reflects the state of an OU Campus page or file. When a page or file is checked out no other users can make changes to the item until it has been checked back in. A page is automatically checked out to a user when they begin editing it.

Make sure to check the page back in when you are finished editing so it can be made available to other users. You can check a page back in by:

  • Sending it to another user for review
  • Publishing it
  • Clicking the lit light bulb icon

Tip: You can quickly use the My Checked Out Content gadget to see files that are checked out to you and check them back in.

When a page is checked out, others users can:

  • Edit access settings
  • Edit reminders
  • Preview the page
  • View the log
  • Copy the file

File Status Icons

Icon Description
 checked-in An unlit light bulb indicates that the item is checked in and can be checked out for editing by any user with the proper permissions.
 checked-out A lit light bulb indicates that the item is checked out to the current user that is logged in.
 locked A red lock indicates that the item is checked out to another user. You can hover over the lock to see who has it checked out.
 scheduled-publish A green calendar icon is the status indicator for a publish scheduled by the current user. Digital Services or the individual who scheduled the publish can click on the icon to change the publish date and time or cancel the publish completely.
scheduled-publish-other A red calendar icon is the status indicator for a publish scheduled by another user. Digital Services or the individual who schedule the publish can click on the icon to change the publish date and time or cancel the publish completely.
 scheduled-expire A red circle with a line through it is the status indicator for a scheduled expire. A scheduled expire can be removed or rescheduled by the user who scheduled it. Digital Services can check in the page, which effectively cancels the scheduled expiration. This icon is displayed to all users, not just the user who scheduled the expiration.
 approval A blue thumbs up icon indicates that content is awaiting the current user’s approval. The content needs to be approved by the current user to be published.
 sent-approval A blue person indicates that the content has been sent by the current user to another user for approval. The content is in the approval workflow.