Tag: tutorial

How to submit a document to ProQuest

All students completing a masters’s thesis or doctoral dissertation must submit their work to ProQuest.  This tutorial is divided into four sections, which match the sections on the ProQuest submission webpage:

Logging into ProQuest

Create an account on the ProQuest site.

Click on the “Log in” button in the upper right (select Student), or the “Submit my dissertation/thesis” in the “Ready to begin?” box.

On the next screen, select create new student account if you have never had a ProQuest account.  Provide the required information and follow the prompts to create your account.  If you have previously created an account, enter your username and password.

Publishing Information

The left hand navigation of the submission screen (boxed in red below) will allow you to see what steps you have completed.  To navigate, click “Save & Continue” at the bottom of each screen to save data you have entered, or click on any link in the left hand menu to navigate to different areas of the submission process.  The help icon in the upper left is also available to assist you on every page.

The first screen includes instructions on what you will need to complete your submission, and the fees for certain options available as you submit.  Scroll to the bottom of the screen and click the “Continue” button.

The "Instructions" page for a ProQuest/UMI Submission.
The “Instructions” page for a ProQuest/UMI Submission.

On the “Publishing Options” page, select the type of publishing you want for your document.

  • Traditional Publishing is the minimum option, and is free.  You must select this if you selected “Campus Access” for your work on your Approval form.
  • Open Access Publishing PLUS will give your work broader access, but has a cost associated with it. You will pay this fee directly to ProQuest.

Scroll down and select if you want your work available as soon as it is published, or if you need to delay access to your work.  This selection must match what was selected on your Approval form.  The remaining questions on this page are your choice.

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The bottom of the “Publishing Options” page for a ProQuest submission.
The next screen will present a Publishing Agreement based on the options you selected (Traditional or Open Access PLUS).  Read the agreement, and click on “Accept” to proceed.  You will then be prompted to enter your contact information.  Complete all of the required items.

About my dissertation/thesis

The “Dissertation/Thesis Details” page will ask about the title of your document, and other facts about your committee and program.  Note that if you have special characters in your abstract, you will need to use html codes.  The Graduate School will verify that the names of your committee members and advisors match our records in Banner.

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The “Dissertation/Thesis Details” page in a ProQuest submission.
On the “PDF” page, upload your dissertation or thesis as a pdf file.  Click on the “Browse…” button (boxed below) and use the pop-up screens to navigate to the file.  You will immediately be told if your pdf file is in the format required by ProQuest.

Need help with embedding your fonts?

Click “Save & Continue” after you have uploaded your file.

The "PDF" screen in the ProQuest/UMI submission module.
The “PDF” screen in the ProQuest submission module.

The next two screens allow you to upload supplemental files (such as an appendix available in digital format, or permission letters to reprint copyrighted materials) and add notes to the administrator.  The information on these pages is optional.

Submission and Payment

In the final section, the “Register U.S. Copyright” page will ask if you want to register your U.S. copyright.  There is an additional charge for this service that will be collected from ProQuest. It is optional. You are not required to file your copyright, and you may do so on your own at a later date if you wish.

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The “Register U.S. Copyright” page for a ProQuest submission.
The “Order copies” page will ask you if you want to order copies of your document.  The Graduate School no longer provides a binding service, so this is one way to obtain personal bound copies of your thesis if desired.  Click “Decline-do not order” if you do not wish to order copies from ProQuest. Ordering any copies is optional.

The "Order copies" page on a ProQuest/UMI submission.
The “Order copies” page on a ProQuest/UMI submission.

On the “Submit” screen, if any items are incomplete, you will be asked to complete them before submitting.

If your submission is complete, you will be given a final opportunity to review your information, and change anything you have selected.  Click “Submit Dissertation/Thesis” to submit your document.  You will need to pay any fees due to ProQuest before you can submit your document.

The "Submit" screen for a complete ProQuest/UMI submission.
The “Submit” screen for a complete ProQuest/UMI submission.

The Graduate School will review your submission, and let you know of any changes that are necessary.  You may return to ProQuest and “Revise” or “View” your submission at any time prior to acceptance by the Graduate School.

You can "View" or "Revise" your submission until the Graduate School reviews it.
You can “Revise” or “View” your submission until the Graduate School accepts it.

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How to access a document in Perceptive Content (formerly ImageNow)

Graduate School forms submitted by students are electronically stored in Perceptive Content (formerly known as ImageNow).  All member of the graduate faculty and authorized staff may access these forms by opening the Perceptive Content program, and logging in with their Michigan Tech ISO ID and password.  Students do not have access to Perceptive Content.  Dissertation, thesis, or report reviews are available to students through Canvas (for pre-defense documents) or Digital Commons (for post-defense documents).

Faculty can also choose not to utilize Perceptive Content to access the student’s review.  These faculty may ask their student to share the review file with them, or contact the Graduate Program Assistant for access to the file. The email notification lets the faculty member know that the review is available.

Contact the IT staff in your unit if you need the Perceptive Content software installed on your PC.  Mac and Unix users can access Perceptive Content on the web.  PC users who do not want to install the software may also use the web site.  For web use:

  • Make sure you have a campus IP address.  You either need to be on campus, or establish a VPN – contact IT for support.
  • Make sure you allow pop-up windows in your browser.
  • Your browser and Java must be compatible with the web client.  If the screen is blank when you load in a web browser, try a different browser.  Contact IT for support if that does not solve the problem.
  • Ensure your browser is set to open PDF files using Adobe Acrobat or Reader.  Alternative PDF viewers will not open the review files properly.  Contact IT for support or see our web tips.
  • There are a limited number of licenses available. Please disconnect when you have completed your session.

Once logged in, click on the “Documents” icon.  If you have access to more than one set of documents, click on the arrow next to the “Documents” icon and select “Graduate School.”  Note that the name of the software is now Perceptive Content, but most of the windows in the program still list ImageNow in the title bar of the window.

The ImageNow main menu.
The ImageNow main menu.

Using the “Quick Search” tab, enter the student’s M-number in the circled box and click “Go.”

The ImageNow Explorer.
The Perceptive Content Explorer.

A listing of files for the student will appear.  Double click on a file to open it. To access a review of a thesis or dissertation find the file title “TD-Review – Draft” or “TD-Review – Final” as circled below.

The column “Seq” refers to the degree sequence.  Each degree a student earns at Michigan Tech has a unique degree sequence number.  A student may earn multiple degrees, and have multiple degree sequences.  The column “Document Type” describes the file, and “Pages” lists the number of pages associated with that file.

The ImageNow Explorer window showing the list of files available.
The Perceptive Content Explorer window showing the list of files available.

For a dissertation, thesis, or report review (shown below), each “page” refers to an individual review.  Use the scroll bars on the side of the open file to scroll through a single review.  Use the “Next page” button (circled below) to navigate between individual reviews.

For other types of imaged files, use the “Next page” button to navigate to different pages in the document.

The ImageNow Viewer shows each page of the document.
The Perceptive Content Viewer shows each page of the document.

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