Tag: dashboard

Gadgets

A gadget is a little program that provides additional functionality or streamlined access to functionality within OU Campus. Additional gadgets may be created at any time and gadget access may be limited by a user’s permissions. Some gadgets are only located on the Dashboard or on the Gadgets sidebar, while others are available in both locations.

Each individual user can choose which gadgets to show or hide on their Dashboard or Gadgets sidebar; some gadgets are context-specific, meaning that they will only appear when viewing a page or inside an editable region.

Dashboard Gadgets

The Dashboard gadgets generally have site-wide functionality or provide shortcuts to content. The system gadgets available on the Dashboard are:

  • Activity: shows content with recently performed actions such as a scheduled publish, expire, or upload.
  • Bookmarks: Bookmark frequently-used pages, reports, or other OU Campus screens for easy navigation.
  • My Checked-Out Content: shows content checked out by you and the date/time stamp when the content was checked out. Content is linked and can be clicked to for editing or approving. The light bulb icon indicates that the page is checked out and clicking it checks the page back in.
  • Inbox: provides a scrollable list of recently received messages.
  • CheckIn Gadget: check in all content you have checked out with a single click.

dashboard-image

The Configure Dashboard link can be used to choose which gadgets to display on the Dashboard.

Clicking this link brings up the Dashboard Configuration modal.

dashboard-modal

This screen shows the gadgets that are available to you and they can be filtered by name. Functionality includes:

  • Filter: Enter two or more characters to filter by gadget name.
  • Hide: To hide a gadget from view on the Dashboard, click anywhere within the green gadget box or click the checkbox to clear the selection. A gadget configured to be hidden is shown in grey.
  • Show: Click anywhere within the gadget box or the checkbox to select a gadget to show on the Dashboard. A gadget configured to be shown is shown in green.

Gadgets can be reordered on the Dashboard by clicking and dragging the grey title bar to a new “tile,” shown by a dotted line.

Gadgets Sidebar

The Gadgets sidebar is a global element that can be shown or hidden by the user. It can be shown by clicking on the Show Gadgets button that looks like a plug at the top right of the screen.

gadgets-icon

Once the Gadgets sidebar has been expanded, individual gadgets can be collapsed or expanded and you can configure which gadgets appear in the sidebar. The gadgets that are available are dependent upon your access permissions.

Some of the available gadgets include:

  • Activity: Shows content with recently performed actions such as publish, expire, or upload.
  • AssetsDrag and drop any asset into an edit view.
  • Bookmarks: Bookmark frequently-used pages, reports, or other CMS screens for easy navigation.
  • CheckIn Gadget: Check in all content you have checked out with a single click.
  • Dependency Tag Info: Search for and display information regarding dependency tags in the site.
  • Image Editor: Michigan Tech’s image editing gadget used to crop images to the sizes used in the CMS.
  • Images: Drag and drop images from any folder into editable regions or the Source Editor.
  • Link Check: Check for all broken links on a page in the CMS and send a report to any user.
  • Live URL: When a page or story is open this will display the live URL for the item, even if it is not yet published. There is also a Copy Link button.
  • My Checked-Out Content: Shows the content checked out by the current user and the date/time stamp that the content was checked out. Pages are linked and can be clicked to for editing or approving. Clicking the light bulb icons checks the page back in.
  • Notes: Allows users to make public or private notes on any page in the CMS.
  • Page Info: Displays information about the file currently being viewed or edited.
  • Page Parameters: Edit page parameters directly from the gadget without having to navigate away from the Preview or Edit view.
  • Request Help: Sends page and user information along with a custom message to cmshelp@mtu.edu.
  • Snippets: Drag and drop any snippet into an edit view.

gadgets-sidebar

To show and hide gadgets in the Gadgets sidebar, click the Choose Gadgets icon (circled in the image) to be taken to the Manage Sidebar modal.

This screen shows the gadgets that are available to you in the sidebar and they can be filtered by name. Functionality includes:

  • Filter: Enter two or more characters to filter by gadget name.
  • Hide: To hid a gadget from view on the Dashboard, click anywhere within the green gadget box or click the checkbox to clear the selection. A gadget configured to be hidden is shown in grey.
  • Show: Click anywhere within the gadget box or the checkbox to select a gadget to show on the Dashboard. A gadget configured to be shown is shown in green.

gadgets-sidebar-modal

You can relocate the gadgets on the sidebar by dragging them into a different order. Click and hold the gadget’s title bar and move it up or down in the list.

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Dashboard

The OU Campus Dashboard provides a location within the CMS where you can access user-specific messaging and gadgets. The Dashboard is the default log-in location from the standard OU Campus Login screen when not using DirectEdit.

In the Dashboard menu on the global navigation bar, you can find links to Workflow and Inbox. These options are also found beneath your name on the Dashboard overview page.

Dashboard Examples

The Dashboard can be customized by choosing which gadgets to show or hide in the view as discussed in the Dashboard Gadgets section.

Overview

This option will take you to the Dashboard overview page, the same as clicking on the Dashboard link.

dashboard

Dashboard Gadgets

The Dashboard gadgets generally have site-wide functionality or provide shortcuts to content. The system gadgets available on the Dashboard are:

  • Activity: shows content with recently performed actions such as a scheduled publish, expire, or upload.
  • Bookmarks: Bookmark frequently-used pages, reports, or other OU Campus screens for easy navigation.
  • CheckIn Gadget: check in all content you have checked out with a single click.
  • My Check-Out Content: shows content checked out by you and the date/time stamp when the content was checked out. Content is linked and can be clicked to for editing or approving. The light bulb icon indicates that the page is checked out and clicking it checks the page back in.
  • Inbox: provides a scrollable list of recently received messages.

dashboard-image

The Configure Dashboard link can be used to choose which gadgets to display on the Dashboard. Clicking this link brings up the Dashboard Configuration modal.

dashboard-modal

This screen shows the gadgets that are available to you and they can be filtered by name. Functionality includes:

  • Filter: Enter two or more characters to filter by gadget name.
  • Hide: To hid a gadget from view on the Dashboard, click anywhere within the green gadget box or click the checkbox to clear the selection. A gadget configured to be hidden is shown in grey.
  • Show: Click anywhere within the gadget box or the checkbox to select a gadget to show on the Dashboard. A gadget configured to be shown is shown in green.

Gadgets can be reordered on the Dashboard by clicking and dragging the grey title bar to a new “tile,” shown by a dotted line.

dashboard-move

Workflow

The Workflow list view shows content that you have sent to another user for approval or content that has been sent to you for approval. These messages are separate from other messages (which can be viewed in Inbox and Sent). Content moving through an approval process can be tracked using this screen. Most departments will not be using this.

Inbox

Inbox displays messages from other users as well as automated messages associated with scheduled actions, such as a notification of scheduled publish or notification of page expiration. The Inbox Gadget is also shown on the Dashboard and includes how many new messages are in the inbox. The Inbox includes a linked list of messages and the functionality to compose a message. It is NOT recommended that you use this function to send messages to others. Please use your Michigan Tech Gmail instead.

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Global Navigation Bar

The global navigation bar, found at the top of the screen, is the primary way that you will navigate through OU Campus.

  • Dashboard: Includes access to your workflow, inbox, and Dashboard gadgets. The Dashboard is the default location when you are not logging in via a DirectEdit link on a page.
  • Content: The Content menu includes access to the main area for editing pages and assets. It consists of several items, depending on your permission level.
  • Reports: Provides access to administrative-level reporting and content management functionality based on your permissions level.
  • Add-Ons: Provides access to additional applications for access through the OU Campus interface. Access to add-ons may be limited by your permissions.
  • User Avatar and User Name: The menu provides access to your settings.
  • Help: Help menu items include access to the Webmaster’s Blog, OU Campus Support Site, and other OU Campus webpages.

Dashboard

The Dashboard includes access to your workflow and inbox, and the configurable content area can contain various Dashboard gadgets such as

  • My Checked-Out Content (pages checked out to the user)
  • Activity (an activity feed for the site)
  • Inbox
  • Site Analytics
  • Workflow

dashboard-menu

Content

The Content menu is the gateway to the most frequently-used section of OU Campus, as it includes the capability to create and edit content. It can consist of several items, depending on authority level. These include:

  • Pages
  • Assets
  • Recycle Bin

content-menu

Reports

The Reports menu includes reports about content and content status, such as the number of checked out pages currently in the site. Reporting capabilities for OU Campus include information on pages, assets, changes made within a specific date range, dependency tag and subscribers, users, broken links, checked out content, and several other reports and additional fields specific to the report type. For some reports you may only see data on pages to which you have access, others you may see data for all CMS sites.

reports-menu

Add-Ons

The Add-Ons menu allows custom or third-party applications to be accessed within the OU Campus interface. We currently do not have any.

User Avatar and User Name

The top right of every screen shows your name and avatar. By hovering over your, you can access the menu to change your personal settings or log out.

Help

The Help menu includes several links to additional support resources, including links to the Webmaster’s Blog, OU Campus Support site, OmniUpdate Community Network (OCN), New Features and Feedback Forum, and version release notes. Please remember that the documentation from OU Campus is not specific to Michigan Tech and may include features we do not use or not include specific details on how we use the system.

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