Files—Using the “Update File” feature

You are able to control the file name of your PDFs/documents within the CMS before and after they have been published live to your website. We will use the example of updating the file name of a File content item already within the CMS.  This is common for updating files from month to month or year to year.

When you edit a File content item, you will notice a number of fields. We will explain the purpose of the three underlined ones:

Updating a filename
Updating a filename
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File Icons—How do they appear?

You may notice file type icons appearing after your links that link to files. This includes Word documents, Excel spreadsheets, PDFs, and PowerPoint presentations. Here is an example from the Research website:

Example: File Icons
Example: File Icons

Where do these icons come from? They are automatically inserted after your link in most modern browsers. They will not automatically appear in most versions of Internet Explorer. They are automatically inserted to indicate to the user what type of file is being linked to. This helps to let them know what to expect and what they may be downloading.

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Adding yellow arrow preceding a link

Sometimes it’s useful to give a link a little extra visual weight in order to draw the users attention to it. This may be appropriate for a link to a form that needs to be downloaded or to a new Word Document that needs to be reviewed. We have provided a link class to accomplish this feat. Use the CSS class “arrow” on the link that you wish to draw attention to:

<a class="arrow" href="#">Download PDF</a>

This CSS class will produce the following link:

Yellow arrow preceding link
Yellow arrow preceding link
If you would like to learn about the PDF icon that also appears with this link, please review our blog post entitled “File Icons—How do they appear?“.

Predefined CMS background colors

Note: this documentation only applies to the old CMS template.

There is a predefined set of  element background color classes available for use on CMS webpages. The following colors are available:

  • gold
  • black
  • white
  • gray
  • light-gray
  • steel-blue
  • royal-blue
  • light-blue
  • teal
  • olive-green
  • light-green
  • burgundy
  • crimson
  • tangerine
  • khaki

You may use these colors to style the background color of HTML elements such as paragraphs, divs, and headings. Do so by giving an HTML element a class of the color that you wish to use. Here is an example of each color applied to a paragraph:

<p class=”gold”>This is gold</p>

<p class=”black”>This is black</p>

<p class=”white”>This is white</p>

<p class=”gray”>This is gray</p>

<p class=”light-gray”>This is light-gray</p>

<p class=”steel-blue”>This is steel-blue</p>

<p class=”royal-blue”>This is royal-blue</p>

<p class=”light-blue”>This is light-blue</p>

<p class=”teal”>This is teal</p>

<p class=”olive-green”>This is olive-green</p>

<p class=”light-green”>This is light-green</p>

<p class=”burgundy”>This is burgundy</p>

<p class=”crimson”>This is crimson</p>

<p class=”tangerine”>This is tangerine</p>

<p class=”khaki”>This is khaki</p>

Creating and Managing FAQs

A number of CMS websites take advantage of our Frequently Asked Questions (FAQs) feature: styled, expanding sections of frequently asked questions eloquently organized and displayed to the user. Since your department’s website most likely already has an FAQ section, we will first explain how to maintain yours. We will then explain how to create a new FAQ section from scratch.

Maintaining Your FAQs

Your department’s website may have one or more groups of FAQs on its website. You may want to:

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CMS Search—Simple/Advanced Search

There are three types of CMS searches that you can perform:

You are able to search the CMS when creating links or adding images in an ePhox window or when you are slotting content. We will give you some tips and best practices for leveraging the Simple or Advanced CMS search. You can also search specific folders in the CMS. This can be helpful when looking for something on your department’s website or another specific site within the CMS. In addition you can search the entire CMS if you are not sure where what you are looking for is. Your specific folder or entire CMS search can be customized. This will be discussed in a separate blog posting.

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Adding/Modifying Links on Pages/Sidebars

You can add, modify, and remove links in the content area (body copy) or right sidebar on your web page:

  • Add a CMS Link: link to another CMS web page or file (pdf, doc, etc)
  • Add a External Link: link to a page outside the CMS
  • Update/Modify a Link: update or modify a preexisting link
  • Removal of a Link: remove a link from your page

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