Category Archives: Staff

Archives Seeking 2012 Summer Intern

The Michigan Technological University Archives and Copper Country Historical Collections seeks a graduate student intern for Summer 2012. As a regional history manuscript collection, the Michigan Tech Archives collects material broadly documenting the Keweenaw Peninsula and environs associated with Michigan’s Western Upper Peninsula.

The intern selected will receive substantive experience in both public service and collections handling activities. The intern will assist in day-to-day public service activities, including greeting and assisting researchers, retrieving and shelving historical records, and assisting university and community patrons with use and duplication of materials.

The intern will also gain experience in organizing, describing, and processing archival collections. S/he will apply theories of appraisal, organization, and description to working manuscript collections. This includes researching people or events covered by a collection, sorting, cleaning, arranging, boxing, and creating a full finding aid complete with appropriate index terms. The intern will likely work with several recent accessions relating to Isle Royale, its contracted ferry service, and the ongoing wolf-moose predator-prey scientific survey which began in 1958.

Preference will be given to applicants currently enrolled in a graduate archival studies program, but consideration may be given for equivalent forms of education and experience.  Applicants must possess the following skills: 

  • Knowledge of contemporary archival practices, policies, and procedures, including arrangement and description, and familiarity with DACS, LCSH, and AAT.
  • Demonstrated analytical and research skills.
  • Ability to work independently and exercise initiative, discretion, and judgment.
  • Ability to work collegially and effectively with others.
  • Knowledge of basic computing and software in the Microsoft Office Suite.

This is a part-time summer position from June 25 to August 31, although the start and end dates are flexible. The intern will be expected to work 30 hours per week and will be paid at the rate of $10.00 per hour. There are no benefits included with this position and the successful candidate will be expected to cover his or her own travel expenses to Houghton, Michigan. Although housing is not provided, Michigan Tech may have dormitory housing available at an affordable rate. Enjoy exquisite scenery, moderate temperatures, and many different outdoor activities!

To submit an application for this position please mail, fax, or e-mail cover letter and resume to:
Michigan Technological University Archives
    Attn: Graduate Student Summer Intern Position
Van Pelt and Opie Library
1400 Townsend Drive
Houghton, MI 49931
copper@mtu.edu
tel: 906-487-2505
fax: 906-487-2357

Review of applications will begin on April 12.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer.

Archives Seeks Two Archivists for Grant Project

The Michigan Tech Archives and Copper Country Historical Collections seeks two temporary full-time archivists to work on an NHPRC grant-funded project to arrange, preserve, and describe to current archival standards 92 manuscript collections that document the lives and residents of Michigan’s “Copper Country,” a four-county region in Michigan’s Upper Peninsula. Collections to be processed are primarily paper-based and include diaries, personal papers, organizational records, and corporate documents relating to Michigan’s historic Keweenaw copper mining district.

————————————————————————

SENIOR PROJECT ARCHIVIST
24 months / $33,075 annual

The Senior Project Archivist will supervise the arrangement and description of 92 collections comprising 1,329 feet of manuscript material. This position will develop and implement a processing plan and will supervise and participate in the hands-on aspects of the project. This includes organizing and arranging textual and non-textual materials according to professional archival standards, developing and maintaining written finding aids, inventories and databases, and assisting in the development of metadata for collection management software. The Senior Project Archivist will also have responsibility for updating/correcting subject and authority records for MARC output, production and correction of standardized EAD output (including the use of style sheet templates in oXygen, an XML authoring and editing software), transfer of EAD and MARC records to web servers, OCLC WorldCat, and the library’s local catalog. Descriptive work will provide links from catalog records, registers, and the collection guide to stable URLs for the web-based EAD finding aids.

Further details about this position, including required and desirable education and skills, are available on the Michigan Tech jobs site at https://www.jobs.mtu.edu/postings/274

————————————————————————

PROCESSING ARCHIVIST
21 months / $30,000 annual

The Processing Archivist will work with other project staff to develop and implement a processing plan, organize and arrange textual and non-textual materials according to professional archival standards, develop and maintain written finding aids, inventories and databases, identify materials needing further treatment, and assist in the development of metadata for collection management software.

Further details about this position, including required and desirable education and skills, are available on the Michigan Tech jobs site at https://www.jobs.mtu.edu/postings/272

————————————————————————

Review of applications will begin immediately and continue until the positions are filled.

TO APPLY:

Please visit https://www.jobs.mtu.edu/ and look under Staff Job Openings. Questions concerning this opening should be directed to the Michigan Tech Human Resources Department at jobs@mtu.edu.  Michigan Technological University is an equal opportunity educational institution/equal opportunity employer.

November 7 Open House Celebrates Completed Cataloging Project

Army cadets in the military-mining course at the Michigan College of Mines visited the Quincy mine in 1918. Image #MTU-166-03-0001, Michigan Tech Archives.

The public is invited to an open house at the Michigan Tech Archives at 6:00 p.m. on Monday, November 7, 2011. The event will mark the completion of a two-year project to improve description of the Archives’ extensive holdings of regional manuscript material. The initiative was funded through a $167,600 grant from the National Historical Records and Publications Commission, a division of the National Archives and Records Administration

During the project, Archives’ staff conducted a box-by-box survey of its entire collection, totaling more than 7,000 cubic feet and including personal papers, diaries, organizational records, business materials, mining company records, maps, newspapers, and other historical documents. Conservation and preservation assessments were made and some donations merged together into larger, single collections. 

The project identified more than 700 discrete collections and created standardized descriptions providing information about the size, content, and dates of coverage for each collection. These descriptions are now accessible to researchers through the Archives’ web site, the online catalog of the J. Robert Van Pelt and John and Ruanne Opie Library, and OCLC WorldCat, an international online resource for printed materials. Through this work, the holdings of the Michigan Tech Archives have been revealed to potential researchers throughout the world. 

The November 7 event is open to the general public and refreshments will be served. A small display will highlight interesting materials discovered and described during the project. These include the June 1853 journal of civil engineer L.L. Nichols describing construction of the ship canal and locks at Sault Ste. Marie, a 1915 beer delivery log book from the Bosch Brewing Company, coded telegrams from the Calumet & Hecla Mining Company,  illustrated weekly reports showing military-mining courses at the Michigan College of Mines during World War I, printing samples from the Keweenaw Printing Company, and original fieldnote books from the ongoing wolf-moose ecological study on Isle Royale. 

The event will also introduce Elizabeth Russell, recently hired as a full-time archivist at the Michigan Tech Archives.  Russell was the primary cataloger on the two-year grant project and has accepted a regular position with the Archives. 

For further information, contact the Michigan Tech Archives at 906-487-2505 or via e-mail at copper@mtu.edu 

Archives Welcomes New Archivist (well, sort of)

Elizabeth Russell begins the position of full-time Archivist at the Michigan Tech Archives Tuesday, November 1, 2011. She was selected from a pool of candidates following a national search. Although new to this professional archivist position, Russell has been employed with Michigan Tech as project cataloging archivist on a two-year grant-funded initiative to complete collection-level descriptions of the department’s manuscript collections. The project, funded by the National Historical Records and Publications Commission, was completed on October 31.

“Beth has contributed significantly to the success of the NHPRC grant as well as being a highly regarded member of the service team in the Archives,” noted Ellen Marks, University Librarian and Library Director. “She has an interesting background in different types of archives, sailing and cooking that has led her to her new, permanent home in the Copper Country.”

Russell’s hire into this position continues efforts to improve description of the Archives’ manuscript collections. “Beth’s experience is perfect for the types of cataloging and collections work at hand,” indicates Erik Nordberg, University Archivist. “She has extensive direct experience with cataloging archival material and is closely familiar with software and standards such as MARC, OCLC, and LCHS.”  Her two years’ cataloging work in Houghton has also provided her with a detailed knowledge of local history and local cataloging rules which will be essential to the Archives’ future success.

Before moving to Michigan, Russell was collections cataloger for Mystic Seaport in Mystic, Connecticut. She holds a Bachelor of Arts degree in English Literature and Art History from Providence College and a Master of Library and Information Studies with a concentration in special collections, manuscripts, and archives from the University of Rhode Island. She has completed training from the Society of American Archivists in Encoded Archival Description (EAD) and Describing Archives: A Content Standard (DACS).

Russell fills the position of Archivist which became vacant when Julia Blair accepted the position of Strategic Initiatives Librarian for the J.Robert Van Pelt and John and Ruanne Opie Library.

Archives Moves Toward New Technologies

Working on mark-up of an EAD file during Michael Fox's recent archival description workshop.

The Archives was closed Thursday-Friday, September 8-9, 2011, so that staff could be  trained in several new software tools.

Michael Fox, recently retired from the Minnesota Historical Society, spent three days with staff of the Michigan Tech Archives (as well as some other friends). Fox reviewed some basic elements of how manuscript collections differ from museum and library collections. It is important to realize that unlike other item-level collections, archives have complex inter-relations within their manuscript collections. Very few archives catalog material to the item level. Instead, they gather descriptive data at the collection level, as well as information about groupings of documents in folders or within collections as records series. The hierarchical relationship between individual documents, the folders they reside in, the series of which they were created, as well as the overall collections which hold them require complex systems of description.

Encoded archival description (EAD) is a standard which has emerged in recent years to help archivists create and hold this type of hierarchical descriptive information. It uses extensible mark-up language (xml)  to take previous types of written inventories and finding aids and turn them into a standardized data format (it also relies on a descriptive standard called “describing archives: a content standard,” or DACS, to ensure that the contents of individual fields is consistent across the board). With information about our collections held in EAD format, the Michigan Tech Archives will be able to export information to web sites and other places where potential researchers might discover our collections.

This work is not for the faint of heart, however, and will involve many changes in the way that we do our work at the Michigan Tech Archives. One of these changes will be the migration of collections information to a new open source archival collections management software tool called Archivists’ Toolkit. AT will allow us to gather a variety of information about our collections, including both descriptive information and internal administrative notes about preservation and processing. From AT, we’ll be able to output descriptive information compliant to the EAD standard. We’ll also be able to export catalog records compliant to the library world’s MARC standard.  In these formats, we’ll be able to update and share information through sites like OCLC’s Worldcat and ArchiveGrid.

Although this may sound like technical mumbo-jumbo to some of our non-archivist researchers, it will mean a dramatic improvement to the variety and level of information that researchers may discover about our holdings.

We were pleased to have Fox’s training workshop supported through grant monies from the National Historical Records and Publications Commission. Over the course of the last two years, NHPRC’s funding of our current ‘basic archives’ grant has provided the first steps in this move toward better and more standardized description. During this period, we have already created collection-level records for each of the manuscript collections held at the Michigan Tech Archives (you can read some of these on our blog over here). With NHPRC funding for Michael Fox’s visit, we made the first steps toward implementation of Archivists’ Toolkit, EAD, and the next steps in our program.

Look for additional updates here.

In honor of our summer intern

Annelise Doll, a recent graduate of the School of Information at the University of Michigan, has been interning at the Michigan Tech Archives this summer. A native of Hancock, she will be moving north to work with the Keweenaw National Historical Park. We will miss her greatly, and in her honor, here’s a selection from a 1966 edition of the “Wadsworth Washline,” a student newsletter. It highlights some of the differences between Michigan Tech and the University of Michigan:

Wadsworth Washline: U of M vs. Michigan Tech

Staff Profiles

Sawyer Newman is a student assistant in the Archive and is in her 3rd year at MTU.  She is majoring in Anthropology and is a member of both WMTU and the Photo Club.  Sawyer also enjoys broomball and tennis, and has a Samoyed (a fluffy white dog breed) named Monty.

Jamie Jarvi

Jamie Jarvi is also a student assistant in the MTU Archives and is majoring in Computer Network and System Administration.  He is in his 2nd year and enjoys taking part in any type of computer-related activities.  Jamie is also a Star Wars and Star Trek fan.

Annelise Doll

Annelise Doll is a summer intern for the Michigan Tech Archives.  As a Hancock, Michigan native, she is excited to be working for MTU after completing her education at the University of Michigan.  Annelise loves to snowshoe during the long UP winters and enjoys picking berries for homemade jam in the summer.

The Mariner – Beth is a former captain of this lovely craft.

Beth Russell is with the MTU Archives as part of a two year NHPRC grant to catalog the archive’s hidden collections.  She is originally from Wickford, Rhode Island and though she misses the ocean, Beth is happy to be living near the picturesque shores of Lake Superior.  In her free time Beth enjoys knitting and sailing.

Erik Nordberg, University Archivist

Erik Nordberg is the University Archivist for the Michigan Tech Archives and has been with the archives since 1994.  He received his undergraduate degree from the University of Ulster in Northern Ireland and went on to complete master’s degrees at both Trinity College in Dublin, Ireland and Wayne State University in Detroit, Michigan.  Erik enjoys woodworking, brewing his own beer, and camping.  He is also a doctoral student in the Industrial Heritage and Archaeology program at MTU.

Workshop: Introduction to Archival Research

Ever wonder how to start a historical research project? Not sure where to find the right documents to answer your question? Unclear how a research archives operates?  Join Michigan Tech archivists Julie Blair and Erik Nordberg at 1:00 p.m. on Wednesday, December 1, for an introduction to archival research. The workshop will take place in Room 244 of the Van Pelt and Opie Library.

This session will provide a general overview of research using historical records. The workshop will include an introduction to historical research methods and attendees will learn how to locate, integrate, and cite archival material in their research. Presenters will discuss what is meant by phrases like “manuscript collection” and “primary source,” how to describe different types of archival sources, and learn about the similarities and important differences between archives, libraries, and museums.

Attendees will also learn how to use the Keweenaw Digital Archives to easily find historic images online, how to create an account, make a digital album, and add their own comments and observations to the photos. The session will draw upon numerous examples from the holdings of the Michigan Tech Archives, which collects historical material about Michigan Tech and the people, communities, and industries of the surrounding Copper Country.

This workshop will also be repeated at 1:00 p.m. on Tuesday, December 7, and is part of a weekly series of programs offered by the Van Pelt and Opie Library. For more information on the Library’s workshop series, visit their blog.

Keweenaw Digital Archives Reaches 10,000 Images

This photograph, showing a group of copper miners at an unknown location, was the 10,000 image added to the Keweenaw Digital Archives. Image #ACC03-153D-01-02 from the Van Den Belt Photograph Collection.

 

The Keweenaw Digital Archives, a web-based collection of historical photographic images of Michigan’s Copper Country, added its 10,000th image on Friday, November 19.  The collection is drawn primarily from the photographic holdings of the Michigan Technological University Archives and Copper Country Historical Collations and document the social and industrial life of the Keweenaw Peninsula. 

“It’s been an incredible experience,” remarks Christine Holland, library assistant with primary responsibility for adding content to the system. “I’ve lived here all my life, but it really wasn’t until I started scanning photos for the digital site that I really began to appreciate the buildings, places, and history around me.” 

“People know the Keweenaw was a historic mining district, but you can’t see any mining here today. Looking at these historical photos, seeing miners working underground, seeing thousands of copper ingots on the docks, or the crowds dressed in their finery on city streets — that’s when you really begin to understand what happened here.” 

Initial funding for the digital archives initiative was part of the Michigan Tech Archives “Interior Ellis Island” ethnic history project. A donation from Dr. Robert and Ruth Nara of Bootjack, Michigan, supported the purchase of computer and scanning equipment necessary for the work. A grant from the Michigan Humanities Council, an affiliate of the National Endowment for the Humanities, supported the more significant aspects of the project.   

“This is an incredible milestone for our digital collection,” noted Erik Nordberg, University Archivist. “We began this project in March 2006 and have grown from success to success over the last four years. It’s a testament to Christine’s efforts that we have been able to create such a rich and varied public resource in such a short time.” 

The Keweenaw Digital Archives includes photographs from a variety of sources and covering a variety of periods. Some of the earliest images include the work of local photographers J.W. Nara, J.T. Reeder and Adolph Isler and date well before 1900. More recent images include photos from Michigan Tech campus photographers and alumni, as well as a large number from Houghton’s local newspaper, The Daily Mining Gazette. Topics include copper mining, local cities and towns, social life, maritime and lighthouses, campus life and athletic teams, and almost every aspect of life in Michigan’s Copper Country. 

When asked for some of her favorite images, Holland stops to think. “That’s a tough question. One that immediately springs to mind is a 1909 photograph of the first dirigible to fly over Houghton. I was able to track down a newspaper article about the event and the reporter commented on how the balloon, named The Comet, did a figure eight around St. Ignatius Church.” 

“Personally, I’ve always loved to see the interior decor of Victorian homes. And I really like photographs of social activities like picnics. It’s interesting to see the clothing people wore and the way they did their hair. It makes you think about how things have changed, but also how things have stayed the same.” 

The public can visit the Keweenaw Digital Archives online at http://digarch.lib.mtu.edu  In addition to searching for images by keyword, visitors can browse by subject, or search for just the most recent images added to the system. Interactive features allow the general public to submit comments about individual images, develop their own online photo album, or generate a duplication order for photographic prints or digital scans. 

For further information, contact the Michigan Tech Archives at 906-487-2505 or at copper@mtu.edu 

Detail of image #ACC03-153D-01-02, showing young boy amongst copper miners. From the Van Den Belt Photograph Collection, Michigan Tech Archives.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

  

Update:
The Daily Mining Gazette, Houghton’s local newspaper, ran a nice story about our milestone in the December 2, 2010 edition.  The story is in online as part of their web edition and an image capture of the the front page of the paper is attached below (the story is on the lower right). 

  

    

Not all the Archives’ treasures are collections

Even when you enjoy your work, as I do, it is refreshing to experience your profession anew through the eyes of an enthusiastic student in the discipline. Crystal Laudeman is such a person. A graduate of Northern Michigan’s history program, Crystal is currently pursuing a Master’s degree in Library and Information Science from the University of Wisconsin – Milwaukee, and is completing a graduate student internship at the Michigan Tech Archives.

Crystal’s internship is supported through a grant from NHPRC, part of a two-year project to develop catalog-level descriptions of all our collections. You can access these records as they are created through our library’s Voyager catalog, WorldCat, this blog, and the public web. Crystal has had the enviable job of actually getting to look into every box in the Archives and reporting on the physical condition of the archival material within.

She’s gotten a crash course in on-the-fly preservation assessment, a skill that will stand her well in her future profession. In addition to surveying the collections, Crystal has brought to our attention many of the hidden gems in the collection. You can read about some of her adventures in the Archives in past blog entries.

http://blogs.mtu.edu/archives/2010/01/20/records-document-groundbreaking-of-the-soo-locks/

One of the things I will miss most when Crystal leaves us to continue her education are our philosophical debates on the theory and practice of the archival profession. The nexus of these elements is, on a day-to-day basis, a pragmatic approach that balances the twin goals of access and preservation. These two ideals, perfect preservation and total access, are really what drives an archives forward. It has been a real pleasure to have Crystal so actively contribute to our professional discourse.

We’ve been very fortunate to have Crystal’s enthusiasm and energy throughout the past six or so months. Although she is leaving us, she has become a part of the Michigan Tech Archives. The results of her work will benefit our patrons and staff for many years to come.

Crystal has somehow managed to survive these past months without her cats, Boomer and Cleo, but they forgive her and will let her make it up to them when she returns home.

Boomer and Cleo
Boomer and Cleo missed Crystal while she was gone, when they could fit it into a busy napping schedule.